www.grantshub.iastate.edu

Office of the Vice President for Research

Open Mobile Menu

Resources

Award Start Up | Award Expenses | Award Closeout | Equipment | Travel | Hiring Staff | Financial Management | Cost Share | Compliance | Subrecipient Monitoring

Award Start Up

This page on the Office of Sponsored Programs Administration’s website offers information and contacts related to award negotiation, establishing an award account, pre-award costs and advanced accounts, subawards or subcontracts, extensions of time, rebudgeting and supplemental funds requests, changes in project scope and/or project effort, departure of a PI for more than three months, change in PI, award transfers, post-award administrative changes to a project, progress reports, and determining if an award is a gift, grant, or contract with industry.

Find out who to contact at OSPA regarding various post-award subjects.

When a faculty or staff member at Iowa State University wins an award, 15% of the indirect costs charged on the award are credited back to the PI and Co-PI’s incentive accounts. This link contains information on this process and on what awards qualify for this program.

Towards the bottom of this page are a number of documents related to awards. These include an advance account number request form, a no cost extension request form, a rebudget request form, a subrecipient request form, and a child account budget form.

The Sponsored Programs Accounting (SPA) office created a series of flash videos and a training manual to help introduce administrative and support staff to sponsored programs at Iowa State University.

This office negotiates and processes industry and foundation awards, and handles requests for material transfer agreements (MTA) and confidentiality agreements (CA/CDA/NDA).

Industry Relations’ ‘Flexible Solutions’ model for engaging industry in sponsored research.

This page has links to a variety of resources for faculty and staff who work with graduate students.

Used by Sponsored Programs Accounting to verify cost share on new awards.

The link to this document is on the right side of the Iowa State controller’s homepage.

This form can be used to outline all the essential information for a new award.

Back to top

Award Expenses

The Iowa State Procurement Services website has information on how to purchase just about any supply, equipment, or service you will need to carry out your research.

The Controller Department’s guide on paying research participants.

The Procurement Services page on Iowa State’s policies regarding professional services.  These are “unique, technical, and/or infrequent functions performed by an independent contractor qualified by education, experience, and/or technical ability to provide services”.

Iowa State’s Procurement Services website. It includes policies and information for making university purchases.

The CyBuy program – available through AccessPlus – is “designed to allow for the procurement of supplies and equipment from contracted vendors in a streamlined online marketplace”. CyBuy can increase efficiencies through reduced paperwork and faster receipt of orders.

ISU’s costing policy documents for federally sourced agreements.  Be sure you know whether your award falls under A-21 guidelines or the new Uniform Guidance.

Guidance from Iowa State’s Sponsored Program’s Accounting office.

A guide to the handling of costs that cannot be charged to a sponsored project due to sponsor and/or ISU policies, regulations, and restrictions.

This is a quick overview of travel allowances at Iowa State.

This fillable Adobe template can be used by non-ISU employees to submit reimbursement requests.

Back to top

Award Closeout

Located on the ISURF and OIPTT homepage.

  • Research Performance Progress Reporting (RPPR):

The Research Performance Progress Reporting (RPPR) template is a uniform reporting tool used across federal agencies. The RPPR benefits researchers by making it easier for them to manage their federal grants through standardization of the types of information required in interim performance reports—thereby reducing their administrative effort. The RPPR also makes it easier to compare the outputs and outcomes of research programs across the government. Below are links to many of the federal agency RPPR portals and webpages:

Department of Energy

Department of Education

Department of Justice Portal

Environmental Protection Agency

National Endowment for the Humanities Portal

NASA Reporting Portal

NIH Reporting Portal

NSF Reporting Portal

USDA NIFA Reporting Portal

iEdison

This website is for reporting government funded inventions to the federal agency who made the award. If you have an invention to report, please contact Iowa State’s Office of Intellectual Property and Technology Transfer.

This checklist is to help guide grant coordinators and faculty through the closeout process.

Back to top

Equipment

These Adobe Flash tutorials have instructions for routing requisitions in Access Plus.

This is a detailed list of common ISU purchases and the procurement contact for each item.

ISU’s costing policy documents for federally sourced agreements. Be sure you know whether your award falls under A-21 guidelines or the new Uniform Guidance.

Back to top

Travel

This is the main Iowa State travel page. It contains Iowa State’s travel policies.

This is a quick overview of travel allowances at Iowa State.

This fillable Adobe template can be used by non-ISU employees to submit reimbursement requests.

Back to top

Hiring Staff

Back to top

Financial Management

This page has links to many helpful documents, including child account budget forms, rebudget request forms and OSPA’s pre-award budget templates

This excel template can be used to help grant coordinators and/or PIs track monthly expenses on their accounts.

This is a quick overview of travel allowances at Iowa State.

This fillable Adobe template can be used by non-ISU employees to submit reimbursement requests.

Back to top

Cost Share

This page contains the handout and Flash presentations provided to PIs for Effort and Certification Training. It also contains a link to the Effort Reporting handbook.

Used by Sponsored Programs Accounting to verify cost share on new awards.

This template can be used to track cost share as it is spent and documented.

Back to top

Compliance

Back to top

Subrecipient Monitoring

A list of steps and guidelines for working with industry partners on federally funded projects.

The Sponsored Programs Accounting (SPA) office created a series of flash videos and a training manual to help introduce administrative and support staff to sponsored programs at Iowa State University.

This excel file has two templates that can be used to track budget vs. expenses of a subrecipient.

This was developed by Sponsored Programs Accounting to help investigators understand their responsibilities.

This is a checklist investigators can use when approving invoices.

This excel template can be used to track the expenditures of multiple subrecipients on an award.

Back to top

Submit a Request

Services & Info